BY-LAWS and CONSTITUTION
CONNECTICUT ASSOCIATION of PHYSICIANS of INDIAN ORIGIN
March 11, 2010
The name of this organization shall be the Connecticut Association of Physicians of Indian Origin, Inc. (hereinafter referred to as the "Organization").
- To bring together in to one organization all the physicians, dentists and professional of healing arts of Indian Origin in the State of Connecticut.
- To act as a central forum for Physicians, Dentists, and Professionals of Healing Arts of Indian origin in the State of Connecticut whereby information of common interest may be shared by its members.
- To promote the improvement of the standards of practice in the arts and sciences of medicine and dentistry by its members through educational, social, scientific and legislative activities (to the extent that they do are not prohibited to organizations exempt from taxation under Section 501 (c) (6) of the Internal Revenue Code (hereinafter referred to as the “Code”).
- To promote and participate in charitable and philanthropic activities.
- To provide responsible advocacy for and education of patients and the public in all health related matters in the State of Connecticut.
- To maintain a close liaison with local, national, and international medical societies and organization with similar goals and interests.
- To maintain a close liaison and communication with other Indian Associations, Indian medical societies and Indian Cultural and social organizations in North America.
- To discuss, protect and promote interests of its members involved in adverse situations under legal framework of State of Connecticut and in general United States of America.
- To help foster networking amongst its members through various events.
- To develop understanding and foster a relationship with future generations of physicians of Indian Ancestry.
- The organization shall maintain a principal office within the State of Connecticut.
- The Executive Committee (EC) members with approval of Board of Trustees (BOT) can decide to hire a private vendor as deemed necessary to run this office.
- The Executive Committee can authorize a private vendor to maintain all records of organization, updated membership, and updated financial records of the organization.
Membership in the organization is open to
- Any Physician (MD/DO), and Professional of Healing Arts of Indian origin with an unrestricted license to practice in the State of Connecticut and who wishes to promote objectives of the organization and as well as make continuing contribution towards the goals of organization.
- All members have paid their membership dues according to category of membership listed in Article VIII.
CATEGORIES OF MEMBERSHIP
- Patron Members are admitted after a single payment of patron member dues assessed by the BOT and EC members.
- Patron Membership will be for life time and can be terminated only at the discretion of the EC/BOT.
- Patron Members only lose the right to hold any executive committee office position if they move out of the State of Connecticut.
- Patron Members’ dues are assessed and revised by the EC/BOT on a periodic basis.
- Annual Members who have paid their dues on an annual basis as assessed, by the BOT and EC members at the time of conferral. (December 31 of the year)
- Annual members are not eligible to hold any position in Executive Committee.
- Annual members have to be approved by the EC/BOT.
- Annual members are granted all membership benefits and voting rights and shall have one vote in accordance with the bylaws at all elections of the membership.
- Termination: Active membership can be terminated at any time at the discretion of the EC/BOT
- Any individual with exceptional achievement in the State of Connecticut maybe bestowed with honorary membership.
- Honorary membership shall be bestowed upon such individuals recommended by 1301 and the EC members.
- Honorary members shall have no voting rights.
- Honorary members can attend annual meeting and any other organization meeting.
- Honorary membership is for life time but can be dissolved at any time at the discretion of the BOT and EC members.
- The spouse of any active member, honorary member or associate member shall be considered an auxiliary member.
- Auxiliary members shall have no voting rights.
- Auxiliary members may attend the annual meeting and any other organization meeting.
- Auxiliary membership is terminated with the termination of active membership of spouse.
- Auxiliary membership has no dues.
- Any Physician (or physician in training) of Indian origin who has not yet completed the requirements to obtain an unrestricted license to practice in the State of Connecticut, or who is ineligible to be an active member may apply to the organization to become an associate member including professionals of healing arts in the State of Connecticut.
- Associate members have to pay their dues on an annual basis as assessed by the organization's Executive Committee and the BOT.
- Associate members shall have no voting rights and cannot be elected for Executive Committee position.
- Associate members can have all membership benefits and can attend annual meeting and other organization meetings and events.
- Associate membership can be terminated at any time by the BOT and EC.
- Notwithstanding the foregoing, any member, after fulfilling all of their obligations to the organization, may resign voluntarily by written notice to the secretary of the organization.
MEETINGS AND EVENTS
- The organization shall have an annual meeting of its members before the election of its executive committee members and the BOT.
- The organization shall transact all business that duly comes before the organization during its last year of operations.
- The organization shall present its last year's report and achievement to its general members.
- The organization shall present its financial report of prior fiscal year and budget for next business year for approval by general membership.
- The current edition of Sturgis, The Standard Code of Parliamentary Procedures governs this Organization in all parliamentary situations that are not provided for in the law, or in its charter, bylaws or adopted rules.
- The President shall appoint a Parliamentarian prior to each meeting.
- The order of business shall be determined by the President, in consultation with the EC and BOT.
- Special meetings of the members may be called by the BOT or EC or by the written petition of at least 25% of the active members. It should be called at least a minimum of 10 days and maximum of 30 days in advance by mail.
- A call for special meeting shall state the objective of such meeting and no business except that stated in the agenda shall be transacted in the meeting.
- A quorum at any meeting shall be 20 percent of active members.
STRUCTURE OF ORGANIZATION
EXECUTIVE COMMITTEE OFFICERS
The Executive Committee (EC) shall be composed of:
- Members at large (6)
- Immediate Past President
- Executive Director (Non-Voting Member)
Ex-officio Voting members:
- Board of Trustees or his delegate
DUTIES, RESPONSIBILITIES AND ACCOUNTABILITY
Duration of Term
The President elect will assume office of the President for a period of two (2) years.
- The President shall perform all duties of the President and such other duties as designated by the Board of Trustees.
- The President shall preside over all meetings of the Executive Committee.
- The President shall, in consultation with the President-Elect, Secretary, Treasurer and the Executive Director, oversee all the operations of CAPI.
- The President shall designate delegates to represent CAPI in other organizations of interest to CAPI.
- The President shall appoint Special and Ad Hoc committees to work on a particular issue important to CAPI.
- The President shall sign with a co-signature of Secretary, all agreements, important documents, property deeds, lease or any legal documents.
- The President, in consultation with the EC, shall prepare policies to be presented to the BOT and general body for approval.
- The President shall execute only policies approved by the BOT.
- The President or his designee shall be the only official spokesman on behalf of CAPI to media or in any other public forum.
- The President shall follow the long-term plan of CAPI as drafted by the BOT.
- The President shall be empowered to designate someone if he or she chooses to address a specific issue to the members or speak on CAPI projects.
- The President shall be responsible to enhance the reputation of CAPI.
- The President, along with the EC shall be responsible for the financial well-being of CAPI.
- The President, along with the EC shall be responsible for hiring any professionals for day to day operation of CAPI.
- The President shall be the final arbitrator in any operational dispute within the organization.
- The President shall have final responsibility in the organization for execution of the annual meeting.
- The President shall serve the organization as President in case President elect cannot assume the President position until someone is duly elected.
- The President shall be accountable to the membership of the organization in all categories.
- The President shall be accountable to the Board of Trustees.
Term & Eligibility
The president-elect shall be elected for a period of two (2) yrs. The president-elect should be a Patron member and must have at least four (4) years experience serving EC and at least two (2) years as secretary or treasurer.
- The President-elect shall assist the President and fulfill his or her duties in his or her absence.
- The President-elect shall automatically succeed the President at the completion of his or her term or in the event of death or resignation. He or she shall be entitled to serve his or her own term thereafter.
- The President-elect shall be a member of Nominating committee and chair of Program committee.
- The President-elect shall be responsible to the President.
- The President-elect shall be responsible to the BOT in absence of the President.
- The President-elect shall be accountable to the EC and the BOT.
Term & Eligibility
The Secretary shall be elected for a period of two (2) years and not more than two (2) consecutive terms and should be a Patron member of CAPI and must have two (2) years experience serving the EC in various committees.
- The Secretary shall be responsible for recording of all the minutes of the EC and any other meeting and send them to the members in advance and present them for approval at the next meeting.
- The Secretary shall supervise and update all of the membership lists, send meeting notices, update the list of due paying members.
- The Secretary shall prepare an agenda for the EC and send it to all members in advance of the meeting.
- The Secretary shall supervise the record keeping of all the official correspondence of the organization.
- The Secretary shall keep the attendance record of all meetings.
- The secretary shall be responsible for filing all the necessary State and Federal documents with appropriate authorities on a timely basis as required by law.
- The Secretary shall be custodian of the Bylaws of the organization.
- The Secretary shall be responsible for transferring all records to the incoming secretary at the conclusion of his term.
- The secretary shall chair the Membership Committee and should be a member of the Bylaw committee.
- The secretary is responsible for conducting the CAPI election in a fair manner.
- The Secretary shall be responsible for all the assignments from the President, the EC and the BOT.
- The Secretary shall be accountable to the President, the EC and the BOT.
Term & Eligibility
The Treasurer shall serve a period of two (2) years and no more than two (2) consecutive terms and should be a patron member of CAPI with experience of serving the EC for a period of at least period of two (2) years in various capacities.
- The Treasurer shall be the sole fiscal officer of CAPI.
- The Treasurer shall be one of the co-signers on behalf of organization to sign checks, notes and drafts, acceptances, bills of exchange and other orders or obligations for the payment of money, to enter into contracts or to execute and deliver other documents and instruments together with the President of the organization.
- The Treasurer shall, be responsible for sending all dues notices and reminders and deposit same in CAPI accounts.
- The Treasurer shall receive all sponsorship money from businesses and deposit the money in CAPI accounts.
- The Treasurer shall chair the finance committee and periodically review the CAPI investments in consultation with the EC and the BOT.
- The Treasurer shall make available all accounts receipts and disbursements to the EC and BOT for inspection.
- The Treasurer shall submit a financial report at each meeting of EC and an Audited report at the Annual meeting.
- The Treasurer shall be responsible for preparing and presenting the budget of CAPI in an Annual meeting.
- The Treasurer shall, at the completion of his or her term, transfer all accounts to the incoming treasurer within 30 days.
- The Treasurer is responsible for filing all federal and state taxes documents and payments of taxes in a timely fashion to appropriate state and federal authorities.
- The Treasurer is chair of the Financial Committee.
- The Treasurer shall be responsible to the EC and BOT.
- The treasurer shall be accountable for all the financial transactions on behalf of CAPI to the EC and BOT.
IMMEDIATE PAST PRESIDENT
Term & Eligibility
The Immediate Past-President will participate in the EC for a period of two (2) years after successful completion of his Presidency.
- The Immediate Past President shall provide smooth transition from his administration to the incoming President.
- The Immediate Past President shall be member of Nominating Committee.
- The Immediate Past President should be Chair of By-laws Committee.
- The Immediate Past President shall be member of the EC and BOT.
- The Immediate Past President shall be accountable to the President, the EC and the BOT.
STANDING COMMITTEES of CAPI
- The Nominating Committee shall be composed of the President, President-elect and Nominating Committee three (3) members.
- The Nominating Committee is comprised of a senior member and two (2) other Junior Members.
- The Junior Nominating Committee Member shall be elected by Active members during the Organization's Annual Meeting.
- The sitting Junior Member then becomes a Regular member and the sitting Regular Member becomes the Senior Member and The Senior member retires from the Nominating Committee.
- To serve on Nominating Committee the individual shall have active membership in the organization for more than one (1) year.
- The Nominating Committee member shall serve the committee for a period of three (3) years.
- No Member can serve on Nominating committee for more than two (2) consecutive terms.
- The Chairperson shall appoint a new member for the Nominating Committee in the event of any vacancy on the Nominating Committee.
- The Chairperson's vacancy can be filled by the remaining two (2) members by unanimously appointing a new member at junior level position.
- Nominating Committee membership can be terminated at any time by the BOT and the EC.
- The Nominating Committee shall prepare a written slate of Trustees and Executive Committee officers at least 30 days prior to each Annual Meeting and to be distributed by the Secretary to all Active Members with their notice of the Annual Meeting.
- The Nominating Committee shall permit nominations for the position of BOT and EC officers to be accepted from the Active members at the Annual meeting.
- The Nominating Committee Members are responsible for breaking a tie Vote by any reasonable and objective method.
MEMBERS AT LARGE
- The organization shall have at least four (4) Members at Large elected by General Body.
- The Members at Large are assigned as members of various standing committees of the organization in consultation with the chair of respective committees.
The EC members can be terminated by the Two-thirds majority of the EC members with the approval of the BOT.
- If the office of any Executive Committee Member shall become vacant by reason of death, resignation, retirement, disqualification, removal from office, or for any other cause, shall be filled by the president for the remainder of duration.
BOARD OF TRUSTEES
Term & Eligibility
Board of Trustee shall serve a minimum of three (3) yrs and maximum term for a period of six (6) yrs.
- The organization shall have at least seven Active Members and not more than nine members comprising the BOT committee.
- The President shall be an ex officio member with a vote except for the election of Chair-elect of the BOT.
- The BOT has the fiduciary responsibility of CAPI.
- The BOT is responsible to provide guidance and supervision to the EC.
- The BOT is responsible for supervising that the By-laws of CAPI are executed by the letter of spirit by all members and the EC.
- Senior BOT Member shall serve the chair of the BOT for a period of two (2) years.
- Next in line shall serve as co-chair of the BOT.
- All candidates for the position shall be patron members.
- The candidates must have served on Executive Committee for at least two (2) years.
- Two Trustee positions shall be elected every two years from patron members during an Annual meeting, who has served in a committee and actively participated in the organization.
- Past Presidents of the organization shall be automatically elected to the BOT.
- The Chair of the BOT must be a Past President.
- No more than five (5) members of the BOT may be Past Presidents.
- The Board of Trustees is responsible for setting the mission and direction of Association.
- The Board of Trustees have primary responsibilities to monitor financial state of the association and financial planning of associations various tends.
- The Board of Trustees are responsible that association Bylaws are being executed by the letter and spirit.
- The Trustees may be removed, with or without the cause, by vote of active members or two third majorities of BOT members.
- If the office of any BOT Committee Member shall become vacant by reason of death, resignation, retirement, disqualification, removal from office, or for any other cause, it shall be filled by the Chair of the BOT for the remainder of duration.
- A budget of planned revenue and expenditure for the organization shall be presented by the Treasurer for ratification at the annual meeting with the approval of the EC and BOT.
- The budget should cover the present fiscal year (January 1 to December 31) with a proposed planning of next fiscal year as the annual meeting generally occurs in the month of April of the The present fiscal year.
- EC will be provided with an approved budget amount at the beginning of the fiscal year.
- Any Capital expense above $2000.00 should be approved by the BOT.
- In order to maintain their active membership in the organization the members shall be required to pay the membership dues each fiscal year.
- The membership dues are to be determined by the Executive Committee and the Board of Trustees on a yearly basis based on the actual budget.
- The membership dues statement to be mailed to all members 30 days prior to due date of December 31 of the fiscal year for next fiscal year.
- Any member that fails to pay his or her dues within 30 days of becoming a member or receiving dues statement shall forfeit his or her membership and lose all membership rights and privileges.
- Membership rights can be reinstated if member pays his or her dues in full.
- The organization is offering the following category of memberships
- Patron or Life Members - $5500.00
- Patron or Life Member,Spouse - $5750.00
- Annual Active member - $555.00
- Honorary Member - $None
- Auxiliary Member - $None
- Associate Member - $15.00
- A Patron or Life Member can receive a prorated portion of his dues back if requested in writing only if an active member dies within 10 yr of his membership or relocates out of the State of Connecticut, or his or her membership is revoked by majority of the EC/BOT.
- To maintain the financial health of the Organization, Special Assessment may be made from time to time on the recommendation of the BOT and the EC and has to be approved and voted by General Body of the organization.
- The organization shall keep its principal office in the State of Connecticut and keep its updated records and books and updated records and names and addresses of all the members, Trustees, and officers of executive committee.
- The organization should maintain minutes of all its meetings easily available to all active members.
- The organization shall indemnify its officers, Executive Committee Members and Board of Trustee Members to the fullest extent permitted by law and the certificate of incorporation for any action, suit, or to which the officer, Executive Committee Member or Board of Trustee Member shall be made a party by reason of being or having been an officer or member of the organization (whether or not the EC/BOT member continues to be an officer or EC/BOT member at the time of incurring such expense).
- Such indemnification shall not apply if it is determined that the EC/BOT member was liable by reason of said EC/BOT member's dereliction of performance of one's duty on behalf of the organization.
INSURANCE & TAXATION
- The organization shall have power to purchase and maintain insurance to indemnify the organization and its trustees and executive officers to the full extent such indemnification is permitted by law.
- In no case, however, shall the organization indemnify, reimburse, or insure any person for any taxes imposed on such individual under chapter 42 of the Internal Revenue Code of 1986, as now in effect or as may hereafter be amended ("the Code").
- Further, if at any time the organization is deemed to be a Private Foundation within the meaning of section 509 of the Code than, during such time no payment shall be made under this Article if such payment would constitute an act of self-dealing or a taxable expenditure, as defined in section 4941(d) or section 4945(d), respectively of the Code.
- If any part of this Article shall be found in any action, suit, or proceeding to be invalid or ineffective, the validity and the effectiveness of the remaining parts shall not be affected.
- These Bylaws and Certificate of Incorporation may be amended or repealed at an Annual Meeting by active members. The vote therefore provided that such amendment has been presented to the General Body meeting and the copy of the same has been sent to each member by the Secretary 15 days in advance of the General Body meeting at which a final action is to be taken.
- The charter and By-Laws of the Connecticut Association of Physicians of Indian Origin (CAPI) shall have the effect of By-Laws of this organization in regard to all subjects not fully provided for in the preceding By-Laws.
The association shall be dissolved and its affairs shall be wound up upon the happening of any of the first to occur of the following:
- Recommendation by the two-thirds of board of trustee and the EC which is approved by General Two-thirds of the votes cast by the association's members.
- Entry of an Administrative dissolution per section 33-1181 et al of the Connecticut General Statues.
- Entry of a judicial dissolution per section 33-1187 et al of the Connecticut General Statues.
DISTRIBUTION of ASSETS on DISSOLUTION
Upon the dissolution of the association, assets shall be distributed for one or more exempt purposes within the meaning of section 501(c) (3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for public purposes.